Decisions Your Notetaker Can Actually Hear

What it is for

A speaking protocol for calls a Fathom-style notetaker is recording: announce recording, state decisions in a fixed owner-and-date shape, flag the moment live, and recap out loud before you hang up. Use it for any call whose output is supposed to be commitments. It prevents the tidy summary that lists topics discussed and no outcome anyone can act on.

The skill Copy

Use this during a recorded call so the notes come out with decisions
in them.

An AI notetaker writes down what was said. If nobody says the
decision, no summary can contain it. This is a speaking problem, not
a software problem.

Before the call:
- Say out loud, at the start, that it is being recorded. A bot in the
  participant list is not the same as telling people. Some places
  require every participant's consent.
- Put the three questions the call must answer in the invite, and read
  them out in the first minute.

During the call, say decisions in a fixed shape:
  "Decision: we go with the June date. Owner: Sara. By Friday."
  "Open question: whether legal has to review. Owner: nobody yet."
Name the person and the date. "You'll handle that, right?"
transcribes into nothing usable.

Mark the moment while it happens. Fathom lets you flag a point during
the call - use it the second a decision lands, not at the end when you
are trying to remember where it was.

Repeat numbers that matter, in digits and words: "forty, four zero".
Spell unusual names and company names once.

Last ninety seconds, out loud: "Recap - three decisions, two owners,
one open question." Then say them. This single habit improves the
summary more than any prompt.

Afterwards, read the action items first. Any item with no owner or no
date was never a decision. Go and get one.

The failure this prevents: a clean, useless summary of a call where
everyone agreed on something and nobody ever said what it was.

How to install it Copy

1. Open the tool and start a new conversation, project or template.
2. Paste the text below wherever the tool keeps standing instructions
   — usually called system prompt, instructions, or persona.
3. Save it so it applies to every run rather than a single message.

Did it work for you?

Where it came from